Bakker's Blog

Presidents Day

In honor of my 3 day weekend, I watched Burns documentary on Thomas Jefferson; a reluctant public figure, a Renaissance man with interests from architecture to agriculture, and a wine collector.  Near the end of his life Jefferson sold his personal library to the federal government and his collection became the most illustrious piece of the first collection of the Library of Congress.  But beyond the numerous well know accomplishments and shortcomings, one other piece of the documentary interested me.  At the end of his life, almost 50 years after he penned the Declaration of Independence, Jefferson corresponded with Adams about his disappointment in the state of the country and the hope that the new country would not lose its political passion and could sustain its revolutionary idealism.   for generations to come.  More than 200 years later, we can look back and see a continuous struggle with the same hopes and fears.  The fact that many of us worry about America today losing its way in the same way Jefferson worried about the new country gives me a sense of hope.  Over the last 200+ years, we have often be close, but we haven't irrevocably lost our way.  Are we now on our way back from one of those times on the edge?  I hope so. 

Why American Airlines lost my loyalty, and my business

Recently I saw the new Clooney movie - Up in the Air.  A good movie, I recommend it.  In the movie, the central characters are people who spend a lot of time traveling for work.  Clooney's character is loyal to American Airlines, and loyalty is one of the themes portrayed through the flick (both his loyalty to the airline, if little else in his life, as well as the lack of loyalty seen in other areas of life - like professionally and personally).  I saw this movie in St. Louis (where some of it was filmed), traveling here to spend some time with family for the holidays.  Until this June, I was a loyal American Airlines flier.  No, my work does not keep me in the air often, but whenever I flew for work or personally, I went to some lengths to be loyal to American.  I even have (soon to be had) the credit card (Citibank will also be losing my business!).  For a brief time, I enjoyed the luxury of gold status, where American Airlines recognizes you as a human being. 

But I have lost that, and with the loss of gold status, I also lost status as a human being in the eyes of American Airlines.  As many of my consultant colleagues like to refrain, they all treat you that way (they say, from their comfy corporate executive platinum lounges).  The difference, American likes to tell you that if you are loyal, you matter.  in the movie, Clooney's character was rewarded.  in reality - nope. So...they lose my loyalty.  And because of the little things that annoy me - like I can't use my upgrade points ever because I've lost status (even though I still have the upgrade points) and they charged me more than a little to use my miles, and never replied to a customer  service email I sent (requesting a response) - they have lost my business. 

American Airlines is a corporation loyal to corporations.  I worry that companies have no residual sense of loyalty to individuals left.  My airline struggle is a minor annoyance, but what about companies who layoff good employees of 20 years and take away their pensions?  What abut companies who don't get decent health care for their employees because it cuts into their profits?  In a time when we are trying to come together as a country for the greater good, these small instances of broken loyalty eat away at my confidence in the corporations that drive so much of what this country has come to be. 

So, as I sit here in Lambert airport, mentally noting to even take a connection next time I fly here just to avoid flying American Airlines,  I try to cast off another bit of my idealism (that a group of people can have a sense of loyalty without a big $$$ behind it)- and get ready for a bumpy ride home. 

Real collaboration via technology

I will most likely be focusing on collaborative tools for a little while.  If you're a follower, you know it's long been an area of interest for me, and recently I had the opportunity to work with some tools that brought it back to the forefront of my work (lucky me!)

To refresh - I think that true collaboration can be fostered by the innovative use of technology.  I think that information sharing and network building and reinforcing can be fostered by the innovative use of technology.  I do not think that the use of technology can create collaboration or information sharing (different than data sharing!), but it can foster, create pathways for, enable, enhance, etc collaboration and information sharing.  

For those of us who have spent their careers using technology to enhance networks and share information among  them, there are a lot of questions that have been coming up as of late:

• Collaboration is a big buzz word these days, but what does industry mean by it? 
• There are a lot of 'collaboration tools' out there, but how are people using them?  And how should they be using them?
• Do these new collaboration tools really get the job done?  
• How far can technology really take us?
• What are the benefits and drawbacks to broad collaboration? (yep, there are drawbacks). 

So, stay tuned.  My outlet at work for this stuff is drying up, so expect to be seeing more of it here. 

A New Goal

Forget the dreams of revolutionizing medical libraries, never mind the vision of fostering real collaboration and information sharing through the use of technology to deliver information at the point of need and make new connections between people and networks of information - i have a new goal. 
Bring the Tom Collins back to nyc. 
Have you had one?  well, they are a Lovely summer cocktail.  but it is shockingly difficult to find a bartender who knows how to make one.  And - buy the mix so you can mix your own after work cocktail?  Don't waste your time on the upper east side.  6 liquor stores and 4 grocery stores later - no mix.  i know it's a simple drink - a little simple syrup, a little lemon juice, gin, club soda and a cherry if you're into garnishes.  but really- at the end of the day, unscrewing the caps of 2 bottles is quite enough; the thought of squeezing a lemon over my most recent paper cut just lacks that after-work-drink appeal.  Or maybe i can finagle a Cleaver thing, except this time June (that's me) goes out to work, and Ward has her made-from-scratch Tom Collins waiting with a smile when i get home from the office.

It's nice to have a new goal. 

The lure of profit

Recently a friend of mine whose world is and always has been non-profit (healthcare, research) has been dabbling in consulting.  He is lured by the Siren's call of a more tangible recognition and compensation for his efforts, namely - a fattening bank account.  In the recent weeks, I have walked the wide, freshly painted halls of a healthcare software company, sat in their comfy chairs in the graciously decorated collaborative spaces and partook of their abundant wireless bandwidth, and hear the faint call of that Siren myself. 

It took me a few weeks to return to my previous mental place - that at the end of the day, I need to feel that what I'm doing fits in the bigger picture in a way that moves society forward, that helps the community in some way.

Of course, a network contact of mine once heard this mission of mine, and told me to make money first, and get that moral conscience later....

But whatever work we do - at some point that work becomes drudgery, and it is at that point that I call on my place in the 'greater good' to get me through.  So, it works for me - but I wouldn't complain if it came with a competitive salary. 

Librarians exist outside of libraries

I take pride in my chosen profession - Ich ben ein  librarian.  It took me a few years post-bachelors to commit to the field and I don't regret it.  Currently I do not work in a library.  I see the inside of my institution's library barely more than once a month.  However, much of my work is still very much in line with what I want to do, and if I were just in a library, it would easily be considered 'library work.' 
My point is this - analyzing the organization of information and organizing information in a way that fosters the transfer of information and knowledge (including studying how people work and teaching people to optimize their work to enable better knowledge transfer)  should not be unique to the confines of a library.  In fact, I'd go so far as to say it should be an essential, integral part of a lot of work -including IT.  Today, IT isn't about the limitations of systems, it's about developing systems to meet the user needs (not the other way around).  And that is the work of a librarian. Designing systems to maximize the efficiencies of how people instinctively organize information married to  the enhancements of the processing capacity of technologies and the dramatically extended reach of networks should involve people who understand those patterns as well as the people who understand the capacity of technology.  

I suppose this point is in line with many earlier posts about the need for librarians to reach outside the walls of libraries to work with other groups, particularly information technology.  I guess I am now looking at it after stepping out of the confines of those walls. 

Back Again

It has been a very long time since I have been posting.  I am no longer working in a library, but I am still very much an academic medical librarian.  I am working in an IT department now.  There are a lot of reasons why I made this transition, some big and some small.  It was also not that there weren't opportunities to move up in libraries.  In fact, I had practically the dream job (right boss, right position, almost right leeway to explore) but i said no, but more on that crazy decision later. 

Basically, I just wanted to get myself going again. 
so - hope there are some of you still out there. 

Maybe I was Wrong

As you know, I've have been firm in my thinking that libraries need to be evolving.  There are many people who think that libraries are becoming marginalized and in short order will be unnecessary.  One way I want health sciences libraries to evolve is to get involved in new areas such as informatics in order to stay a relevant part of health care and education.  Sure, there are some libraries that dabble in the surface of these areas, a few library schools that offer a class or two, and a little lip service paid to it at professional meetings - but by in large there is very little movement in this direction and a lot of resistance to changing the traditional role and activities of libraries.  Often these can be signs of an upcoming significant shift in a profession, and that is what I hoped was the case:  That it will be rough on the early adopters, but librarianship would not become marginalized and remain a vibrant profession by evolving.  That librarians will focus on  to how information is being organized and used today and librarianship will remain a field that needs and utilizes professionals. 
But...maybe I was wrong.  Information technology is changing so quickly today that if we want to evolve with the trends, we need to change - now.  And as a group, we are not changing.  More than that, many are holding back those who want to change.  As a group, we are vehemently resisting change.  We might be turning into one of those professions that have strict education and training requirements that are unnecessary and useless for our work.  But maybe that is okay.  Maybe I should stop fighting it. 

The world of information is changing - and fast - and we are not.  In the health sciences, our positions are being replaced by paraprofessionals or being eliminated altogether - and often for good reason.  There is no need to pay a professional salary for paraprofessional, repetitive work (and so much of what we do is just that).  So, maybe I was wrong, maybe we shouldn't change the profession and just let health sciences libraries continue down the road they now seem honestly content to travel.  As for those of us who did not get into this field for that road...well - maybe it's time to find another road.  Go where we are wanted and our work is useful and used, not where it is discarded as a new fad and a passing phase of the inexperienced.  Get into informatics, which the majority of librarians seem all too eager to separate out so much so that it is a completely separate field.  Or get into education, begin to use our knowledge of adult learning theory to teach.  Or get into real IT, where systems are built around how information is needed and used (sometimes), and not how a small group think people should be using it. 

I guess what I'm saying is - maybe I was wrong.  I usually push too hard on a lot of stuff, but maybe this is something that shouldn't be pushed at all.  Maybe it's like pushing librarians to become booksellers too - it just doesn't work for the people in the field.  What do you think? 

Case-based Management

A little while ago, I brought up case-based learning and my dislike of case-based management.  I often hear colleagues in the field lament that this management style is used so often, particularly from the 'young ones' (if you know me, you know I hate that expression).  Mulling it over a bit, I think it is often a knee-jerk reaction of the veterans of the field who see it all as cyclical (which naturally makes me wonder and worry if I too will become like that as I gain veteran status).  This knee-jerk reaction so quickly becomes a polarizing one, and when used repeatedly results in bitterness and deteriorating morale.  I have wandered around organizations where the veteran leaders carry the "we've done it before, it didn't work then and it won't work now - the old way is the only way" flag like a banner, and the constant refrain from the troops becomes "what's the point of trying anything?"  Oooh - not good on so many levels, right?  But ask those same veteran leaders if they believe in case-based management and I'd bet good money that they would claim to be strictly against it, reminiscing of the time when they were 'bleeding-edge' and fighting the good fight of progress.*  So, what can we do when we encounter this? 

Well, if I had the ultimate answer for that question, I'd be getting paid for this blog.  It is probably true that many approaches to things are cyclic (the technology/implementation/etc. may change, but the core approach is cyclic).  It is glaringly obvious in management approaches - go back to the management books of the '30s and '40s and you will find current popular trends like Lean Management and Six Sigma under a different name.  But here is what changes - the environment.  The context changes.  It does.  Doubt me?  Go visit your oldest relative and ask them about the younger generation (Oy! These kids today!  When I was young we never...) - the environment is constantly changing.

Since I have yet to find even the most die-hard case-based-manager-in-practice support it in theory, you might be able to show them that the environment is different.  Context changes, and what didn't work before might work now.  It's a hard sell, but with some good research and robust outcome indicators, it just might be sell-able.  For those of you/us who keep running into the problem, maybe try a little empathy to make it easier for yourself.  If it is a veteran's knee-jerk response, remember where these leaders are coming from - it is not easy to relinquish your hold on being new and innovative and to recognize that times are changing and your role in the environment is no longer to be up on what is new and great but rather to prep the new 'generation' of library leaders.  And who knows, while you are earnestly trying to see things from their perspective, you might just find the magic bullet approach to try your new idea. 

After all, times - they are a-changin'.   

*No really, will someone bet me good money?  'Cause I could really use a new laptop.  :)

Libraries and IT - Building a Partnership

There was a good comment to a post on Library/IT that really succinctly brought out a viewpoint that is probably the common approach to IT relationships.

Why shouldn't librarians treat IT as vendors?

First, I like the way my director put it: IT departments are enablers - but I think we are talking about essentially the same concept.  (Note:  all this is from the perspective of academic health centers.  I fully recognize that different industries and different libraries must have different visions and different approaches to IT.  One size does not fit all).  Yes, IT's core role is as an enabler, particularly in health sciences.  So why do I think we need more than: "Why not learn enough IT to be able to (1) make your needs clear to IT people, (2) know what is currently possible, and (3) smell bull-whacky?" Well, because there is such great potential for libraries, for IT and most importantly for our customers (a.k.a. users).  Yes, to start - we can follow Willem's advice to learn enough to meet the three objectives, and that would put most of us in a better position than we currently occupy; but I want more.  Libraries and IT have an opportunity to join together to create something that not only enhances both individual fields, but also can bring new depth, connections and knowledge to those we serve. 

Libraries.  Libraries have a rich history of organizing and disseminating information - information and knowledge management and fostering knowledge growth.*  Throughout history, libraries have evolved to meet current technology in a way that maximizes the above mentioned goals/mission.  Today, information and knowledge transfer have reached new levels of integration with the technology of their dissemination.  Information is no longer just about the words printed on scrolls or books, information transfer happens through the method we use to deliver that information.  Finding information isn't about finding the right book, it is about having the right IT tools at the right time.  To say IT is just the next step after books in this aim is to deny the huge potential that IT presents.  Delivering information at the point of need calls on so many particulars, from having the information, to the tools to find the information amidst the exploding sea of data, the user knowledge of utilizing the systems, and delivering not only the information but access to the information where it is needed, when it is needed.  What libraries lack is a true integration that enables the best use of information and creates underutilized information and lost knowledge from less than ideal information and knowledge management. What was good enough for yesterday just is not good enough for today.  Information and information needs have changed. 

IT.  Information technology is about enabling information transfer in a way that is usable by its customers.  It is about delivering the data at the point of need.  IT creates the essential pathways and tools necessary for data transfer.  What IT lacks is the bigger picture vision of information and knowledge management and creating good information users, and application of that vision to its systems and pathways.  What libraries can bring is that vision, an important perspective on knowledge transfer and information organization from the end user perspective and the ability to teach end users. 

What users can get out of this is a richer, deeper information base that more fully meets their needs at the point of need.  While I have not quite got a clear big picture on the totality of ways this can truly be better than the current modus operandi,  I do see particular areas that can benefit greatly, like internal operational knowledge bases and institutional repositories (especially in research organizations) and educational tools.

I want to keep developing this vision, so you may hear of it from time to time, and of course, I'd love to hear what you think. 

*Yes, there are the aspects of public good, fostering democracy and public discourse, intellectual property, etc.  I am not saying these are the only things, just the ones on which I am focusing. 

the Four Frames

At ACRL/Harvard we focused on looking at things through 4 frames: Structural, Human Resources, Political, and Symbolic (vision).  We took a quick test to see where we are, and I landed fairly even in three and low in political (gee whiz - no surprise there).  But more than just learning where I come from, I learned a new way to break down situations and work relationships.  We want to be balanced in the 4 frames since every situation has different parts, however we should recognize that most of us instinctively turn to one of the frames.  For me, it's human resources followed closely by symbolic.  So, what do you do in situations that have relationships and/or situations that are strong in another frame (especially say - your weakest one)?  Not sure...when I figure that one out, I'll have managed to dramatically reduce my work stress.  And I'll chuck it all and go on the lecture circuit.

But more than looking at where people come from, looking at situations through the lens of these 4 frames provides a tremendous amount of insight.  Sure, there are dozens of these types of frameworks out there, and I'm sure many of them are just a good, but the point is having a structured way of approaching situations.  I habitually try to look at all the different angles of a situation but I miss some, and more than that - I have a tough time putting them together in a way that leads me to a better decision.  Well - this way is providing a lot more help.  It isn't necessarily making any of my decisions or actions easier, but I feel more clear and confident about them.  By analyzing the situation and the people involved from 4 different perspectives (and forcing yourself to put the elements within the frames) helps to see things clearer and hopefully choose an action plan.  It also helps us know how to sell an idea - if you know where someone is coming from, you hit on the elements in that frame, and bam! it resonates for them.  I have always had a tough time selling to people who operated very strongly from a political frame - well now I hope to have better luck. 

The book we used as the base is Reframing Organizations by Bolman and Deal.  I definitely recommend it, it was an easy read and has some real insight with plenty of common sense applicability (however, it really started to click in the class, halfway through the week). 

Ethics in the workplace

Academic ethics, business ethics, general everyday societal ethics - many of the principles at play in all of these call for the same type of behavior.  They boil down to what many call morals - honesty, integrity, respect for others, et cetera.  Things like not passing off as your own/stealing colleagues' work, fairly evaluating people, not spreading false rumors, you know - basic qualities we are supposed to have learned at a young age. 

So what happens in a place that selectively adheres those ethics, depending on the person/people involved? How about a supervisor using a professional's ideas and passing them off as their own while keeping it a secret from the originator? This seems like a clear violation of core academic ethics, so what to do?  Recently a case like this was brought to my attention and it got me thinking.  The person involved is really struggling to meet her objectives of working on collaborative projects, and is repeatedly met with this obstacle.  My initial response - call a spade a spade and bring it up as the serious ethical issue it is.  As my new friends from Harvard taught me, check your ego at the door about it being your grand idea, and look at it as unethical and contrary to the best interest of the group.  Ah, but then the person made a great point - in the political structure at play, it might very well mean losing her job.  So - again, what to do?  Do you sacrifice your job for the greater good?  Will it make a difference if you do?  Sure there is something (and something really important) to taking the high road, but I understand the thought of being jobless...and income-less.  There are not a lot of good jobs out there.  I kind of hate losing my idealism (and the fact that I'm torn about joblessness versus doing the right thing seems to me a loss of some of my doe-eyed idealism), but gosh - the rent is due every month. 

We all know there are a lot of organizations like this out there.  They cycle through good people like there is a revolving door.  But should those places just be left alone to slip further and further downhill?  As a librarian, aren't we about the greater good, idealism, good citizenship and all that jazz?  If it makes a huge impact on your life, but makes no impact on the organization - do you play ball or just say no?  So many questions, so few answers!  In all honesty - I couldn't give a lick of good advice on this one, but I would love some. 

Doing things the Harvard Way

As many people know, Harvard likes case-based study.   While I am not sure I would want an entire degree taught/learned this way - I really enjoyed it.  Putting a case under a microscope provides an opportunity to see the practical application of theory.  As I was sitting back in a class on evaluation and measurements, I began to think about something we like to do in libraries - use cases as the rule.  "Oh, we tried that once - it didn't work, it will never work"  "I had a customer say he missed seeing books, in the renovation we need to move all the books to the front" "X got missed on Monday, this is clearly a serious problem and must be addressed with the Director"  This kind of 'case-based' management happens a lot.  But here is what we don't do  - we don't look at the context, analyze the entire situation, and apply consistent framework of evaluation.  So, I have always strongly resisted using single cases as a method for making decisions, and I still think it has a tendency to be a bad approach when not used as an academic exercise; however - maybe there is something to using cases.  I do love being wrong on these things (no really - I like being wrong on this kind of stuff!  It means there is a chance for me, and a whole new perspective to keep in mind). 

Note: there is going to be more on the vision thing soon.  After some great dissenting comments and a conversation with my director about this - my mind is still focused on this.